Withdrawing vs. Dropping
Withdrawing is when you drop ALL of your courses. You have to withdraw from ASU for the semester. Dropping courses is really a schedule change....you are dropping some of your courses but you are still enrolled in at least one course.
Withdrawing from the University
Students may withdraw from the university using Self-Service at any time during the scheduled registration periods. Students withdrawing from the university after Sunday of the first full week of classes in a Fall or Spring semester or Friday of the first week of classes in a five-week Summer term must obtain an Application for Withdrawal from the Advisement Services Office located in the Wilson Advisement Center.
Students receiving Financial Aid must obtain an approval signature from the Financial Aid Office. The withdrawal process is complete when the form is accepted and signed by Advisement Services in the Wilson Center for Academic Advisement. This process must be completed two weeks prior to the first day of final examinations during Fall and Spring semesters. Academic Affairs will identify appropriate deadlines for other semesters (Interims, Summer, Half Sessions).
Grades earned in courses completed prior to official withdrawal from the university (i.e., short courses) will not be affected by that withdrawal. Classes that have been withdrawn will remain on the student's transcript with a "W" grade for withdrawal. Once the withdrawal process is complete, the classes withdrawn will not affect the student's GPA.
Students who cease to attend classes without processing an official withdrawal or who do not complete the withdrawal process will automatically receive an "F" in all courses in which they were enrolled.
WN Grade Eligibility
Students who attend one or more classes are not eligible for the WN grade.
Faculty are asked to assign a grade of WN (withdrawal for non attendance) to students who have never attended a single class during the first 11 class days of the Fall and Spring Semesters and first 5 class days of the Summer I and Summer II terms.
Although faculty are asked to assign WNs it is often difficult to track attendance during the first few days because of the University's flexible course add/drop policy.
Web Classes
WN can only be assigned for students who have never logged into Blackboard for online classes. Students who have logged into Blackboard at any time once the term has begun are NOT eligible for a WN even if they have not completed any assignments. These students must complete the normal drop or withdrawal process.
Financial Obligations
The WN grade removes all financial obligations associated with the course.
Student Responsibility
Students are responsible for dropping/withdrawing from all classes they are not attending. Student should not depend on the University to assign a grade of WN. Students should review their schedule of classes using Self Service to make sure their enrollment is accurate. They should check their midterm grades as soon as they are available to confirm their enrollment is still accurate. Students should check their transcript at the end of final grading each semester to be sure it accurately reflects their enrollment and grades. Failure to do so could result in unnecessary financial obligations and inappropriate grades (usually F's).
Students who find a mistake need to contact the Registrar's Office for proper procedures immediately upon discovery. It is the student's responsibility to make sure their transcript is an accurate reflection of the student's registration and participation in the course(s) at ASU.
Reinstatement
To get reinstated to a class after being dropped for non-attendance. Not to be used if student accidentally drops a class online. A memo from the instructor on department letterhead must be submitted stating the student has been attending.
