Before traveling or utilizing the Travel and Expense system, all travelers are required to know and comply with the A-State Travel Operating Procedures.
The following are the most recent updates to the Operating Procedures:
- Any Expense Report (TR) that exceeds 25% of the amount of reimbursable expenses listed on the Travel Authorization (TA) must be justified in writing in the ‘Comments’ section on the TR and approved by the appropriate supervisor.
- Any TA (not including Blankets) submitted and approved with a Zero amount will not be reimbursed on a TR for expenses claimed, unless justified in writing in the ‘Comments’ section on the TR and approved by the appropriate supervisor.
- Approval from the appropriate Vice Chancellor is required for the following circumstances:
- Travel outside the continental United States.
- Length of travel time exceeds seven days.
- Projected cost of travel exceeds $2,500.
- There are more than five members in the travel party who will seek reimbursement for expenses.
Failure to obtain approval for any of these circumstances could result in the traveler being responsible for all travel expenses.
