Keep conference schedule (showing all meals which are provided)
Obtain “zero balance” hotel bill
For Student Groups
All itemized receipts must be obtained for student groups including meal receipts
Students must sign a log if cash is received for meals-this log will serve as a receipt for reimbursement
When You Return....
Prepare Travel Reimbursement (TR1) listing expenses that will not be reimbursed by other funds (personal expenses, entertainment expenses, meal per diems when meals are provided by conference, tips, etc)
Attach required receipts/proof of payment, conference schedule, etc.
Tape small receipts securely to separate piece of paper, staple to TR1 form
Attach a conversion sheet to cash receipt being claimed if submitting a TR1 for International travel
Submit in a timely manner
Pay Travel Advance within 15 (fifteen) working days of return