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Procurement Services

Procurement-and-Travel-Services

Procurement Service's mission is to provide the university with services that effectively and efficiently respond to their operating needs.

Department Goals

  • To procure all materials and services which meet the quality, quantity and delivery requirements of University departments.
  • To obtain the highest value for each dollar spent.
  • To foster and maintain good working relationships with campus departments through an understanding of their purposes and objectives.
  • To promote the principles of open competitive bidding and impartiality.
  • To maintain a high level of professional ethics and integrity.
  • To provide potential suppliers with equal consideration of their products and services.
  • To foster a high standard of public relations within the University, with vendors and the general public.
  • To acquaint faculty and staff with the practices and procedures employed by the Procurement & Travel Office.
  • To provide information and consultation to faculty and staff relative to products, sources and procurement options available to them.

Strategic Plan

To continue to search for the best quality at the best price which meets the requirement of the user.

Purchasing Authority

All purchases, rentals, leases, lease/purchases, and contract services for Arkansas State University-Jonesboro, regardless of the source of funds, are subject to Arkansas laws, regulations, and procedures, and should be for the official business of the University.

All type of purchases from university accounts are subject to these regulations and procedures and require prior approval from the Procurement Services Department. The Procurement Official is the sole purchasing authority of the University. Purchases not authorized by this authority are not legal obligations of the University.

Purchasing Without Authorization

Any individual making a purchase without proper authority first being given is assuming a personal obligation to the vendor for whom he/she may be held personally liable.

Procurement Handbook

This booklet is intended to benefit those employees who are involved in the requisitioning of supplies and services within the University. It should serve as a reference source for official policies and procedures and also serve the vital function of informing personnel of the proper requisitioning procedures.

View the Procurement Services Handbook >>  Revised 04/21/2015
 

Minority Purchasing Goals

In accordance with Act 698 of 1991, Arkansas State University established a “Minority Purchasing Program” which supports the policy of the State of Arkansas to promote equal opportunity, as well as economic development in every sector. This University is committed to utilizing minority businesses in contracting to the maximum extent feasible. An annual procurement goal of ten percent (10%) has been established by ASU.

Sole Source Justification

There are times when when you may need a particular supplier or product and wish to request exemption from the competitive bid requirement. 


Download the request form >>
Federal Procurement Standards Notice

Notice:

Posted 4/21/15

Arkansas State University-Jonesboro will comply with OMB Circular A-110 Procurement Standards as defined in Subpart C-Post-Award Requirements, Sections .40 - .48 for all federal grant funded procurements, until July 1, 2016. 

Effective July 1, 2016, Arkansas State University-Jonesboro will comply with Procurement Standards as defined in 2 CFR 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal Awards”, Subpart D, Sections 200.318 – 200.326, for all federal grant funded procurements.