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HR Policies and Procedures

COVID-19 related ADA accommodation requests

The Centers for Disease Control and Prevention (CDC) has determined that older adults and individuals who have serious underlying medical conditions might be at higher risk from COVID-19. Requests from faculty and staff for an accommodation due to COVID-19 will be handled through the University’s existing Americans with Disabilities Act (ADA) accommodations process.

Please contact Human Resources if you have any questions regarding a COVID-19 workplace accommodation question or request; you may also complete the form and submit directly to Michelle Summers. Please note the University’s accommodations process addresses workplace accommodations directly related to the employee (one’s self) and their job functions.

If you wish to seek leave related to the care of others, please refer to employee leave options below including the Families First Coronavirus Response Act (FFCRA) and the Family Medical Leave Act (FMLA).

COVID-19 related leave and absences from work

Employees experiencing COVID-19 type symptoms may not report to work. If an employee experiences such symptoms while at work, they should report to their supervisor that they are ill and should leave work immediately. A supervisor has the authority to send an employee home if the employee exhibits COVID-19 symptoms identified by the CDC. Employees should use accrued sick or vacation leave or other available leave options, which might include Emergency Paid Sick Leave under the FFCRA and can be used before applying accrued sick or vacation leave.

Families First Coronavirus Response Act (FFCRA)

The FFCRA provides employees up to two (2) weeks of paid emergency sick leave for those situations when an employee is required to be in quarantine or isolation due to COVID-19 exposure. The FFCRA also provides expanded FMLA coverage for employees that are unable to work due to a need to care for a child if the school or place of care has been closed due to a public health emergency associated with COVID-19. Additional grounds on which an employee is entitled to paid leave under the FFCRA are described on the FFCRA leave request form on the HR website.

Family Medical Leave Act (FMLA)

Eligible employees may be granted up to 12 weeks of job-protected leave during a 12-month period for health-related and/or military deployment situations (in which case, up to 26 weeks of job-protected leave are available). FMLA leave eligibility is not performance-based. More information about FMLA can be obtained by contacting the Human Resources Department.

Emotional and Mental Health

Arkansas State University provides access to an employee assistance program for employees and family members. Six free sessions are available through the St. Bernard’s Behavioral Health Center. Please contact the behavioral health center directly at 870-930-9090.

Plan version issued: June 25, 2020