The Summer Conference Assistant (SCA) plays a vital role in the success of the summer conference housing program. The SCA works under the supervision of the Conference Coordinator and/or Associate Director for Operations, or designee. In addition, the SCA will work with the liaison of each group’s camp contact person.
The SCA will work 28 hours per week for the ten to twelve week conference season and will be paid minimum wage. However, there will be some weeks that you exceed 28 hours and other weeks that are reduced hours. SCA’s will reside in the residence hall they are assigned to at no additional charge, and a meal plan will be provided ($40 Block + 100 flex per summer term).
Due to the flexibility needed to effectively administer the summer program, summer courses during the conference period need to be approved by the Assistant Director for Operations. We prefer that SCA’s are not enrolled in summer courses or online only.
The specific tasks and procedures of the SCA are outlined in detail in the SCA manual. In general the job responsibilities are as follows:
- Assist in the preparation of the building for the conference season through the inspection and inventory of the facilities; reporting necessary repairs; preparing the hall offices for opening; bulletin boards, etc.
- Ensure all keys are prepared for before the arrival of the first camp.
- Attend all training sessions and planning meetings as required
- Meet and communicate with the Conference Coordinator on a daily basis
- Complete and submit all required paperwork in a timely manner
- Serve as a resource for all conference guests
- Perform check-in and check-out duties
- Work in the hall office and on call as assigned
- Work closely with each conference contact person in planning check-in and check-out procedures, explaining campus policies and procedures; troubleshooting; and evaluating the program
- When on call, staff must carry the Summer Conference phone (business office only)
- Report and follow up on maintenance and housekeeping problems in a timely manner
- Secure buildings as required by the conference schedule
- Represent Conference Housing and the University well through a neat appearance, positive attitude, helpful manner, and quick response to problems
- Assist with other duties as assigned by the Conference Coordinator or Assistant Director for Operations