All purchases, rentals, leases, lease/purchases, and contract services for Arkansas State University-Jonesboro, regardless of the source of funds, are subject to Arkansas laws, regulations, and procedures, and should be for the official business of the University.
All type of purchases from university accounts are subject to these regulations and procedures and require prior approval from the Procurement Services Department. The Procurement Official is the sole purchasing authority of the University. Purchases not authorized by this authority are not legal obligations of the University.
Purchasing Without Authorization
Any individual making a purchase without proper authority first being given is assuming a personal obligation to the vendor for whom he/she may be held personally liable.
This booklet is intended to benefit those employees who are involved in the requisitioning of supplies and services within the University. It should serve as a reference source for official policies and procedures and also serve the vital function of informing personnel of the proper requisitioning procedures.
Minority Purchasing Goals
In accordance with Act 698 of 1991, Arkansas State University established a “Minority Purchasing Program” which supports the policy of the State of Arkansas to promote equal opportunity, as well as economic development in every sector. This University is committed to utilizing minority businesses in contracting to the maximum extent feasible. An annual procurement goal of ten percent (10%) has been established by ASU.
There are times when when you may need a particular supplier or product and wish to request exemption from the competitive bid requirement.
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Arkansas State University-Jonesboro will comply with OMB Circular A-110 Procurement Standards as defined in Subpart C-Post-Award Requirements, Sections .40 - .48 for all federal grant funded procurements, until July 1, 2016.
Effective July 1, 2016, Arkansas State University-Jonesboro will comply with Procurement Standards as defined in 2 CFR 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal Awards”, Subpart D, Sections 200.318 – 200.326, for all federal grant funded procurements.