Why monitor academic progress?
Federal Regulations require that students that receive Title IV Aid must be monitored for Satisfactory Academic Progress (SAP).
Title IV Aid includes the following programs:
- Federal Pell Grants
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Federal Work Study (FWS)
- Federal Perkins Loan
- Federal TEACH Grant
- Federal Subsidized and Unsubsidized Loans
- Federal PLUS Loans (Parent and Grad)
Satisfactory Academic Progress will be reviewed each semester (including summer) and during the application process
How is progress measured?
Satisfactory Academic Progress determination will be based on the following:
- Maintain a minimum grade point average (GPA) of 2.0
Successfully completing at least 67% of hours attempted each semester
Attempted Hours include:
- Developmental Hours
- Repeat Hours
- Incomplete Hours
- Academic Clemency Hours
- Transfer Hours
- Concurrent (High School) Enrollment
- All hours regardless of whether a student received Financial Aid
Students seeking an Associate’s Degree must complete their program within six full-time semesters
Students seeking a Bachelor’s Degree must complete their program within twelve full-time semesters
Cumulative Earned Hours
Undergraduate Student Eligibility
- Students must be admitted and enrolled in a Degree Program
- Must complete at least 67% of hours attempted and maintain a 2.0 GPA each semester
- Students may not exceed 150% of the published length of their academic program
- Student pursuing a degree that requires admission to a program must be admitted to the program by the end of their eighth full-time semester
Graduate Student Eligibility
- Must be accepted into the Graduate School and enrolled in Degree Program
- Must be enrolled in at least 4.5 hours (during fall and spring) or 3 hours (during summer)
- Must complete at least 67% of attempted coursework and maintain a 2.0 GPA each semester
- Graduate students are considered eligible for financial aid as long as they are meeting the academic requirements set forth by the Graduate School to complete their degree
Additional Eligibility Information
Incomplete Coursework will be evaluated as a failing grade until the course has been satisfactorily completed.
- Must be completed by the end of the next semester
- If incomplete coursework cannot be completed within the allotted timeframe, a written explanation must be provided that is accepted by the Financial Aid/Scholarship Committee
- Correspondence courses must be completed by the end of the semester in which they were started
- Student’s that have Repeat coursework must contact the Registrar’s Office to have their academic transcript recalculated
Students Pursuing a Second Degree
- Must submit a Degree Completion Plan signed by the student as well as the Academic Advisor for their Degree Program. The Plan must indicate the courses required as well as the timeframe to complete the additional degree
- If the student has attempted the maximum number of semesters or if their Degree Completion Plan will cause them to exceed that limit, they may be denied financial aid
- Students pursuing a degree in a high-need area must meet specific criteria to receive aid for their program.
Failure to meet SAP requirements
- All students that fail to meet SAP requirements will notified via their A-State email
- Failure to receive notification does not dispute or reverse the termination of a student’s eligibility to receive Financial Aid
- Students that do not meet GPA requirements will be placed on Financial Aid Warning for their next semester of enrollment
- If a student has attempted 60 or more hours and a cumulative GPA below 2.0, they will be placed on Financial Aid Suspension
- Students that do not successfully complete 67% of their attempted coursework will be placed on Financial Aid Warning for their next semester of enrollment
- Students that drop below half-time status or withdraw from the university will be placed on Financial Aid Suspension.
- Students that receive a 0.00 GPA will be placed on Financial Aid Suspension
- Students seeking an Associate’s Degree that do not complete their program within 6 semesters will be placed on Financial Aid Suspension
- Students seeking a Bachelor’s Degree that do not complete their program within 12 semesters will be placed on Financial Aid Suspension
- If at any point it is clear that a student will not be able to complete their degree within the allotted timeframe, the student will be placed on Financial Aid Suspension
Financial Aid Warning
- Students placed on Financial Aid Warning must successfully complete all hours for which they are registered with at least a 2.0 GPA
- Receiving a grade of F, FN, W, I, or a GPA less than 2.0 will result in the loss of financial aid
Financial Aid Suspension
Students placed on Financial Aid Suspension are not eligible for Federal Financial Aid. To regain eligibility there are two options:
- The student must successfully complete hours on their own, without federal financial aid, to improve their academic record to meet SAP requirements.
- Once the student has brought their academic record back in line with the SAP policy, they will need to submit an appeal
- Receiving an F, FN, W, I or a GPA less than 2.0 is considered “Not Making Progress”
- Students will need to submit appeal to have their eligibility restored if their academic performance was effected by extenuating circumstances
Submitting an Appeal
- Students may appeal to have their eligibility restored if there are extenuating circumstances related to their academic progress. They must include a letter explaining why they failed to make academic progress, as well as an explanation of what has changed in their circumstances that will allow them to make Satisfactory Academic Progress by the end of the semester. In addition, an Academic Plan must be included, stating what specific steps the student will take to get back in line with ASU’s Satisfactory Academic Progress Policy for Financial Aid.
- Students who have attempted 60 hours or more, and less than a cumulative 2.0 GPA are not eligible for an appeal.
- Extenuating circumstances are typically identified as situations beyond the student's control that do not allow them to successfully complete the semester; such situations may include unplanned medical conditions, victim of a severe crime, or a participant in a vehicle accident.
- Although these situations do not ensure that your appeal will be approved, they are merely examples of situations that have been reviewed in the past and might be considered extenuating. The appeal form must be completed with the student’s name, signature, and ASU ID number.
- Any necessary documentation that can validate the student’s situation should be turned in with the appeal. Such documentation may include medical records, police records, court records, or letters from your doctor. The committee will review your appeal only once before the semester starts, therefore all information related to your appeal should be submitted to the committee.
- Any necessary documentation that can validate the student’s situation should be turned in with the appeal form. The committee will review your appeal only once before the start of the semester, therefore all information related to your appeal should be submitted to the committee.
- Students who are eligible for an appeal that have 60 attempted hours or above are required to submit a signed Degree Completion Plan. Appeals submitted without a signed Degree Completion Plan will not be reviewed. Any deviation from the Degree Completion Plan submitted, may result in loss of financial aid eligibility.
- Submit your appeal with all documentation to the Financial Aid & Scholarship Office which is located in the Student Union, room 2078.
- Appeal meeting dates will be posted on the Financial Aid website. The Wednesday before the start of the semester including summer semesters, will be the last appeal meeting. Appeals must be submitted by the deadline posted on the Financial Aid website. The committee will review appeals beginning in June and will post additional appeal meeting dates on the Financial Aid website. Under no circumstances will a student be allowed to submit an appeal after a semester has started.
- Incomplete appeals will not be reviewed.
- The committee will notify the student of its decision by replying to the student’s university assigned email address. Neither the committee nor the financial aid staff will give appeal results over the phone.
All decisions of the committee are final.
Appeal Review Dates
- All appeals will be reviewed before each semester begins.
- Under no circumstances will an appeal be heard after a semester starts.
- Dates for the committee meetings will be posted on the website after each semester ends.
- The Wednesday before a semester begins will be the last committee meeting until the end of the semester.
Checking the Status of an Appeal
The committee will review appeals during regular scheduled meetings before each semester. The committee will notify you of its decision through your Astate e-mail address. Results of the committee meeting will not be given out over the phone.
Please note that the above appeal process is for Financial Aid only. Students appealing the loss of a scholarship due to extenuating circumstances should contact the Scholarship Coordinator at firstname.lastname@example.org for additional information