Welcome to Arkansas State University!

Planning Your Event

Our professional staff will lead you through every aspect of planning your event, including our recommendations to suit particular needs and working within your budget. We provide full service catering, both on and off campus, for events for groups of all sizes. We take ASU pride in our operation and employees to be able to meet the catering needs of any client!

Venues

It is important that you promptly make reservations for the location where your event will be held, including your needs for the room setup and tables for food and beverages. Please allow three hours for setup and two hours for clean up when reserving the space. The following contact information is for the three main campus locations for events, the Student Union, the Convocation Center, and the Fowler Center.

  • Convocation Center: 870-972-3870
  • Fowler Center: 870-972-3471
  • Student Union: 870-972-2056

Please make arrangements for the building and room of your event location to be unlocked at the time of delivery and cleanup. The room should alson be equipped with the proper food service tables upon the arrival of our catering staff. We are not responsible for any table/chair set up. Please verify those needs with your facility coordinator. We cannot guarantee timely set ups and food removal unless rooms are available as requested.

Booking

Please contact the catering office at 870-972-3859 or email Teresa Honeycutt as soon as you have a reserved location in the Fowler Center, the Student Union, or any location except that Convocation Center. One of our catering representatives will schedule your event on our catering calendar and you may then call on us to make arrangements for your order. We request that all orders be placed at least 10 business days prior to your event to guarantee menu availability. We also ask that the event sheet sent to you detailing your menu and other service requests be signed and returned to us upon receipt. We are pleased to answer any questions you may have, assisting you with menu suggestions and special services.

Email Teresa Honeycutt here >>

Late Booking

Events arranged within 72 hours are subject to an additional 25 percent service charge. Please contact the catering office for assistance, as menu availability may be limited.

Minimum Order

The minimum order for all catering events is $50. For orders under the minimum, you may make arrangements to pick up your order between the hours of 7am and 7pm.

Deliveries

No delivery fee will be charged for events hosted inside the Student Union, Convocation Center, or Fowler Center. Events delivered to a campus building will incur a $20.00 delivery fee. For events off campus, a minimum delivery fee of $35.00 will be charged.

Guarantee

Final attendance guarantees for all functions must be received by 4pm at least three business days prior to the event date. You should also notify the event coordinator at your location to ensure proper room arrangement.

China Service

ASU Catering provides standard china service for the Student Union, Convocation Center, and Fowler Center for full-service meals unless otherwise noted in the catering guide. We use a high-quality plastic for breaks, receptions, and service outside these locations. When china service is desired, an additional fee of $3.00 per guest for full-service meals and $1.50 per guest for breaks and receptions will be charged.

Table Linens

We provide table linens for all food service tables. Linens for guest tables are only included with full-service meals. Additional linens can be placed on non-food tables for a fee of $6.00 per tablecloth and $20.00 per skirt.

Water Service

For conference groups and meetings, we offer water service for conference style tables for a fee of $1.50 per person. This includes linens for all classroom style tables, mints, and pitchers of water with plastic cups for each table.

Florals and Decorations

We decorate food service tables at all catering events with seasonal decor. For a rental fee of $2.00/arrangement, we will provide coordinating centerpieces for your guest seating tables. We are also pleased to recommend Lisa Mardis, floral designer, for your fresh flower needs or other specialty floral decor. She may be reached at (870) 932-0060 and can assist you with the creation of beautiful floral displays and working within a decorating budget.

Service Time

A service time of two hours in included in all event menu pricing for groups of 50 or more guests. Attendants are provided at no additional charge for all groups of 50 or more holding hot buffet or plated functions. Events exceeding the two hour time frame may incur additional charges. If a program or speaker is part of your event, please let us know so that we may help to plan accordingly.

Removal of Food

Due to food safety considerations, no food may be removed by guests following any event. This policy in enforced for the protection of you and your guests.

Cancellations

In an effort to offer convenience, quality, and efficient services, we request a minimum of five business days notification on cancellation of any order. Cancellations made after this time may incur service charges. Those made within 24 hours of the event date will be required to pay in full.

Event Payments

Payment for your event must be received at least 2 business days prior to your event. We accept cash, checks, American Express, Discover, MasterCard and Visa. Events paid with university funds may use interdepartmental transfers. The original IDT must be received by our office no later than 2 days prior to the event date. NON-ASU clients are required to pay a minimum of 50% of the balance due 10 days prior to the event, with the remainder due at the end of the event.